AGENDA

Apologies

Minutes of Last Meeting

·         Amendments

·         Adoption

 Matters Arising

Officers

·         Appointed officers

·         Minutes Secretary

·         Membership Secretary

Convener/Scrivener’s Report

·         Accounts

·         Updates – joint membership of all 3 orgs

·         Bulletin

·         Photos & Archives

Constitution

·         Further amendments

·         Adoption

Child Protection Policy:

·         Update

·         New regulations for Volunteers

New Badges

·         Orders taken!

Membership:

·         Subscriptions

Fundraising/Gifts

Next year’s meeting: Bloxham

·         Verna and Steve

Any other business:

Annual General Meeting

19^th October 2008

Colton Village Hall

Present:

Robert Chisman (Chair), Julian Kohler (Squire), Kevin Farrell, Dave Folley, Tim Sercombe, John Edwards, Max Haynes, Jack Brown, John Burke, Henning Koefod, Verna Wass, John Clifford, Kim Woodward, Tom, Maarten Niesson, Roger Comley, Roger Ward, Christina, Geoff, Jed Dunn, John Jenner, Jenny Howard, Peter de Courcy, Brian Tasker (Squire, Morris Ring), John Drake, Dave Loughlin,

Apologies:

Cliff Marchant, Paul Reece, Elliott Brady

Constitution:

John Edwards read out a Constitution, which was discussed and amended to reflect our aims and ideals as an organisation. John explained that he attempted to obtain grants towards this event, but was asked for a Constitution, so it was a good idea to have one, so that we can apply again in the future. John will amend and bring to next year’s meeting for approval.

Child Protection Policy:

John Edwards suggested we adopt the Ring/Open policy, and put some flexibility in. We need to show we have a policy in place, especially if we apply for any funding. Kim Woodward said it must not be woolly, or proscriptive. Dave Loughlin said that he felt that it was the parent’s responsibility, or that of a responsible adult.  Therfore, CRB check is not necessary, and not required yet.

NOTE: (all people under 18 at this meeting had a parent/grandparent or responsible, qualified person with them).

Further discussion took place, and it was agreed that Kim, John Edwards, and Verna (Kim and Verna are teachers) would form a sub-committee and look further into implications of CRB and Child protection with respect to the Order.

Reports of previous Meetings:

It was noted that we did not have a report of last year’s meeting or accounts. Robert promised to produce at least 2008 accounts and a report on this meeting for next year. John Burke said he would see if he could get the accounts audited, if needs be.

New Badges

The current metal and enamel badges are now nearly all gone. After a “competition”, two years ago for a new design, we looked at some samples at the AGM  at last year’s meeting. We agreed then, that the best design, produced by Peter de Courcy, would be based around the Betley Window, which illustrates both a Fool (Jester) and a Beast (Saddle Horse). John Edwards produced his latest design, which we agreed needed some more work on, and to contact badge firms for quotes, both for enamel and for cloth badges. A sub-committee of Robert, Julian, John Edwards and Jenny was formed to take this forward, with the idea that new badges would be available in time for next year’s Unconvention.

Membership:

Pete de Courcy has volunteered to collate a membership list, past and present. He is still waiting for archive material from Eric Pressley. Robert has a current list from the Unconventions since 2002 which he has been involved in, and will let Pete have this list.

Next year’s meeting – Utrecht, 23^rd-25^th Oktober, 2009.

Henning Koefod had brought along flyers with dates – and prices – and details for next year! It was agreed that this was well done, and he was invited to give us a 5 minute presentation on Utrecht – but was nowhere to be found! We enjoyed the Dutch beer he brought, and look forward to next year’s meeting.

Any other business:

Jenny Howard pointed out that as the Order is an Associate Side of the Morris Ring, she felt this might not be representative of those who are from sides that are members of Open Morris or the Morris Federation. Supported by Verna Wass and Kim Woodward, it was agreed that the Order should explore membership of all three Morris Organisations. John Burke and Robert Chisman to follow up.

Meeting closed at 1 minute to 12 – so’s we could dash round to The Greyhound for more dancing...

GRMC – updated 19/10/09